Annual meeting 2019

Now it's soon time for the most important event in the organisation – the annual meeting. There you as a member can influence the organisation's work. You also participate in electing a new board, nominating committee and accountants. The annual meeting has an agenda; a checklist so that nothing is overlooked. You find it further down on this page.

 

Quick facts about the annual meeting

When: Sunday 10th of February  2019 at 15.00. Registration and snacks from 14.30.
Where: Mötesplats Göteborg, Södra Allégatan 1B (Järntorget).
How: Get involved! Suggest people for the board and as accountants, write motions, sign up, read the annual meeting document and come to the annual meeting!
Why: It’s important that the organisation is run and develops based on democratic principles. It’s at the annual meeting that the members have the chance to influence the organisation.

Registration: Sign up 6th of February at the latest through the form (opens in a new window) or through 031-7882511.

Annual meeting documents: Will be available two weeks before the annual meeting and can be downloaded at the bottom of this page or be collected at the branch’s Öppet Hus-kvällar. A number of copies will also be available at the annual meeting.

Suggest people for the board and as accountants. 

Suggest people for the board. The board leads, and takes responsibility for, the organisation between the annual meetings.

Suggest accountants. The accountants are the people that have the responsibility of surveying and making sure that the board does its job.

Do you know anybody you think would be suitable for the board or as an accountant? Then you can notify the nominating committee at valberedningen@goteborg.rfsl.se. Read more at www.rfsl.se/goteborg

Write motions

A motion is a suggestion from one or more members for the annual meeting and can be about anything that has to do with the organisation’s work or about RFSL Göteborg as a branch. The motion contains one or more requests (demands) that are formulated using the word “that”. For example: “Request that work with the goal of recruiting older members to the branch will commence.” 

The motions are to be submitted to the board at a certain time before the annual meeting. This is so that the board will able to make comments on the motions and so that the motion can be sent to all members before the annual meeting. Motions are to be handed in before Sunday 13th of January at 24.00. Motions are sent to info@goteborg.rfsl.se or via mail to RFSL Göteborg, Stora Badhusgatan 6, 411 21 Göteborg. Get writing! 

Come to the annual meeting!

Sign up. You need to sign up if you want to attend in order for us to order snacks. You sign up here or via telephone 031-788 25 11. We need your registration by Wednesday 6th of February at the latest. Don’t forget to pay the membership fee for 2019 before the meeting (at the annual meeting it can only be done via text message or with credit card on the website). RFSL doesn’t send out membership card anymore and you won’t be needing it at the annual meeting. At “Min sida” (my page) you can for example download a digital membership card and change your personal information.

Read the annual meeting documents. In the annual meeting documents everything that is to be addressed at the annual meeting is documented. In order for everyone to get to read them they should be ready two weeks before the annual meeting. They can be collected at the office or downloaded at the website. There will also be some copies at the annual meeting.

A warm welcome!

Agenda

  1. The opening of the annual meeting
  2. Determination of electoral role
  3. Issue of the annual meeting’s statutory proclamation
  4. Election of annual meeting presidium
    i. Chairman of meeting
    ii. Secretary of meeting
  5. Election of protocol adjuster
  6. Election of tellers
  7. Determination of the agenda
  8. The board’s annual- and financial report
  9. The accountants’ report
  10. Determination of profit and loss statement and balance sheet
  11. Issue of freedom from liability for the board
  12. Propositions
    12.1 Adoptions of statutes (if changed at RFSL Congress)
    12.2 Determination of action plan
    12.3 Budget for the business year
  13. Motions
  14. Election of board
    i. Determination of term of office and number of members on the board
    ii. Election of president
    iii. Election of treasurer
    iv. Election of regular members
    v. Election of alternates
  15. Election of congress representative
  16. Election of nominating committee
  17. Election of accountants
  18. Elections of possible work groups/other trustees
  19. Other topics (non-decision issues)
  20. End of meeting